The Accounting Assistant supports the Accountant and plays a major role in ensuring the accurate entry of accounting data in a timely manner. The Accounting Assistant is also responsible for maintaining the General Ledger with integrity.

Requirements

• Certified in accounting, business management, or a similar field.
• Pursuing or completing Level 2 ACCA.
• One (1) to three (3) years experience in a similar capacity.
• Demonstrated understanding and experience in Sage 50 Accounting Software.
• Proficiency in Microsoft Office (Excel & Word), Peachtree/Sage 50.
• Strong communication skills.
• Good analytical and strategic thinking skills.
• Very Punctual.
• Ability to analyse problems and strategize for better solutions.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize, and manage time efficiently.
• Accurate and precise attention to detail.
• Ability to work well, alone, and with management and staff at all levels.
• Goal-oriented, organized team player.
• Ability to work with little supervision.

Job Duties and Tasks

• Maintain the accuracy and real-time data entry in the General Ledger.
• Maintains the integrity of sales through sales reconciliations.
• Ensure Purchase Orders are submitted to the supplier in a timely manner and are matched to the quoted prices.
• Ensure Inventory is accurately entered into Sage 50 at its landed cost.
• Maintain a filing system of containers in which products are arriving and relevant supplier information.
• Assist with receiving all local and foreign goods.
• Assist with the reconciliation of Inventory on a monthly basis.
• Reconciles accounts payable sub-ledgers with the general ledger control account.
• Ensures that payment vouchers and cheque payments are prepared, remitted, and entered into Sage 50 in a timely manner using the accrual basis.
• Assist with the coordination with customers to ensure that deliveries meet customer expectations.
• Maintains wire transfer and/or loan payment schedules.
• Assists with the management and reimbursement of petty cash.
• Assists in the preparation of returns for N.I.S., taxes, and any other statutory obligations.
• Provides updated GL bank balances.
• Provides recommendations for the development of the department, including the process of data collection, collation, interpretation, and analysis;
• Assists with year-end audit file.
• Assists with filing.
• Assists with other general duties as required, which may include assisting related companies.
• Keep accurate records always.
• Any other responsibilities and duties as may be assigned.