JOB DESCRIPTION

POSITION:  Accounting Assistant

REPORTS TO:  Accountant

SCOPE

The Admin/Accounting Assistant ensures that the clerical functions in the Accounting Department are carried out efficiently and effectively. This will result in the overall performance of the port thus providing quality customer service.

RESPONSIBILITIES

• General assistance in Accounts department.
• Posting of Journals.
• Reconciliation of Suppliers’ Statements.
• Reconciliation of Inter-company Accounts.
• Bank Reconciliation.
• Revenue/Cost matching for sub-contractors services.
• Preparation of Pro-forma invoices, quotes and reconciliation P.O. for large customers.
• Prepare Sales Invoices for customers.
• Prepare Cheques.
• Assist in preparation for audit.
• Data entry, copying and distribution of invoices to Customers.
• Assistance in the distribution of weekly salaries/pay slips.
• Assist in the collation of documents and verifying same for processing of invoices. To liaise with General Manager regarding any difference with the information provided.
• Assist in the processing of all approved invoices for mailing to Customers.
• File all completed invoices in the relevant files.
• Assist Port Administration Assistant with photocopying, filing, faxing and other related activities that may be assigned from time to time by the General Manager or Accountant.
• Perform other related duties as requested by General Manager.
• carry out other reasonable duties that are asked of you besides those associated with your main duties

HSE RESPONSIBILITIES

• Knowing, understanding and complying with legal requirements for HSE.
• Understanding and following the Company’s HSE policy, procedures and work practices.
• Reporting to the supervisor any unsafe condition, procedure, defective equipment and or any situation, which can endanger oneself or others.
• Being familiar with the emergency plan.
• Always using the required personal protection equipment for the relevant task as outlined by the Company.
• Conducting oneself in a manner to protect oneself and others.
• Participating in training and using the knowledge and skills for HSE.

KNOWLEDGE & SKILLS

• Knowledge of the principles, practices and procedures in Accounting activities
• Knowledge of English Language
• Skill in Microsoft Office – Microsoft Word, Microsoft Excel
• Ability to communicate effectively
• Able to work under pressure

QUALIFICATIONS & EXPERIENCE

• Minimum five (5) O’level Passes including English Language and Mathematics
• Previous experience in an Accounting & Administrative Position
• Studying towards an accounting qualification will be desirable