The Accounting Assistant performs data entry and manages Accounts Payables and Receivables. The position holder provides assistance to the Assistant Accountant and Accountant in order to ensure that the day-to-day accounting activities for OML, CMIL, OIL and IVCL are carried out in accordance with generally accepted accounting principles.
–Preparation and data-entry of Cheque Payments, Sales Invoices, Receipts, Bank Deposits, Bank letters, Wire transfer letters.
-Payment of Utility bills – telephone, electricity, WASA is paid on a timely basis before deadline date. In the case where the bill was not received, the position holder would follow up with the Office for the actual bill and /or balance so payment can be made.
-Preparation of Accounts payable and Receivable reports by 3rd working day of month and following up with Customers for payments and ensuring Suppliers / Vendors are paid on a timely basis.
-Collection and backchecking of Delivery Notes, purchase orders, daily updating of delivery notes schedules – Deliveries by OML to RIL and NP. Updating delivery tracking sheets, necessary stock files and preparation of pertaining Sales invoices.
-Preparation of Purchase orders as necessary for OML, OIL and updating delivery schedules as soon as order is done. This includes ordering of stationery.
-Backchecks all goods received in good condition as per order any queries communicated to Accountant and General Manager.
-Receipt and backchecking of Unique Plastics & MIC invoices and delivery notes, updating Unique Plastics & MIC deliveries to OML on a daily basis as necessary.
-Physical stock is to be taken with the Assistant Accountant on a monthly basis the next working day proceeding the month’s end. The physical stock file is to be updated and signed by the Accountant by end of stock count day.
-Inventory Reconciliations is to be done by the 2nd working day of month’s end and signed of by Accountant.
-CMIL shipments – payment of invoices, freight, insurance, comptroller of customs and excise, commissions via cheque or wire transfer is to be done on a timely basis as indicated by Accountant. All detail expenses schedules are to be updated as soon as payment is made; cost of sales schedules is to be done as soon as all expenses are known. All nessessary files are to be made pertaining to shipments.
–Assistance in the preparation of VAT – adding all VAT from the cash disbursement, purchase, sales and receipts journals and submitting to Assistant Accountant by the 9th day of the month. VAT is paid every other month.
–Monitoring of Invoice, purchase order, receipts, cheque books, deposit books etc.
-Preparation of Financial Statement Schedules for OML, CMIL, OIL, on a monthly basis.
-Filing – invoices, payments, bank letters, wire transfer letters, deposits, receipts, remittances, statements, returned cheques, bank statements, delivery notes, and purchase orders.