+1 (868)285-9JOB/ +1 (868) 293-0678 #143 Wrightson Road, Port of Spain, Trinidad & Tobago WI. Mon - Sat 8.00 - 18.00. Sunday CLOSED

Administrative Assistant

  • Location:
    CENTRAL - COUVA, POINT LISAS CENTRAL - COUVA, POINT LISAS CENTRAL - COUVA, POINT LISAS CENTRAL - COUVA, POINT LISAS
  • Salary:
    negotiable
  • Posted:
    4 weeks ago
  • Category:
    ADMINISTRATIVE, BUSINESS-ADMIN, CLERICAL,
  • Deadline:
    September 7, 2019
  • Gender:
    Male, Female, Other

Administrative Assistant Job Vacancy

Required Candidate Skill Details
Typing  At Least 50 Words per minute
Proofreading and Formatting Proofreading and formatting of internal and internal documents and correspondence, result certificates, cover letters, transmittals, email correspondence between clients and suppliers, internal and external memos
Administrative Software Use Proficient in Microsoft Suite Applications (Word, Excel, Access, PowerPoint) – Certification from Ministry of Education; Proficient with Adobe Professional; Proficient with Visio; Proficient with Paint
Administrative Hardware Use Operation of Printers, Scanners, Fax Machines, Binding Machine and Laminating Machine
Minor Accounting  Generates invoices and monthly income reports for CLCL; generates sub-contractor projections, generates Material Service Requisition (MSRs); generates quotations; acquire petty cash as needed
Recording  Takes Minutes of Meetings
Timekeeping  Data entry for employee time, forecasting, additional manpower, pulling of TPR, following up of HR documents from employees, maintaining record of employee entitlement days, expericence with HR Plus software an asset but can be trained
Scheduling  Schedules technicians for testing and follow up on results to be submitted to clients in a timely manner
Filing  Maintains filing both hard copy and soft copy filing system
Research  Conducts research for materials, tools and companies to be used on projects
Tracking of Bids Tracking bids to be submitted to typing pool (receives bids from respective departments, record information for bid on bid review form, record bid as received, ensure bid is reviewed by respective Civil department personnel before being forwarded to typing pool by their deadline)
Other miscellaneous administrative functions  Preparation of gate passes for the following day, stores requests as needed; generates visitor logs as needed, generates and submits weekend listing and vehicle requirement listing,
This job has expired.