Administrative Assistant
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Location:CENTRAL - COUVA, POINT LISAS
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Salary:negotiable
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Posted:4 days ago
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Category:ADMINISTRATIVE, BUSINESS-ADMIN, CLERICAL,
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Deadline:May 15, 2025
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Gender:Male, Female
ADMINISTRATIVE ASSISTANT
JOB SUMMARY: The administrative assistant is responsible for organizing and managing a technical department. Her duties will include but not be limited to the following: –
DUTIES AND RESPONSIBILITIES:
• Communication: Answering and directing phone calls, and transferring messages to persons within the department and other personnel in the company
• Organization: Planning meetings, taking minutes and following up on action items, and organizing and scheduling appointments
• Writing: Writing and distributing emails, correspondences, letters, completing forms and data entry
• Research: Researching product information/specifications and suppliers, and creating presentations for Project Managers
• Reports: Assisting in the preparation of regularly scheduled reports, and retrieving data to prepare reports
• Filing: Maintaining filing systems both electronically and hardcopy
• Office supplies: Ordering office supplies and assisting with their receipt, stocking, and distribution
• Travel: Booking travel arrangements and submitting and reconciling expense reports for expats and managers
• Timekeeping: Compilation of timekeeping documents for employees and tracking their entitlement
• Inventories: Updating inventories for all company test equipment used in coating, mechanical and civil works and ensuring all equipment are calibrated in a timely manner
• Other: Maintaining office policies and procedures, and performing clerical duties.
REQUIREMENTS/QUALIFICATIONS:
• Must have excellent communication skills, both written and verbal
• Must be proficient in Microsoft Office, internet and emails
• Typing Speed must be 50 – 60 WPM
• Professional qualification in secretarial/administrative practices will be an asset
• Flexibility and adaptability to handle demanding workload and work in a fast paced and ever-changing environment with constant shifting priorities
KNOWLEDGE, SKILLS AND ABILITIES:
• Effectively manage time and prioritize work
• Team oriented
ONLY suitable applicants will be acknowledged
If interested please send applications to: vacancies@pwfl.co.tt
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