The ideal candidate is highly organised, detail-oriented, and able to multitask in a fast-paced environment while maintaining a high level of professionalism and discretion. This position plays a key role in promoting a productive and organised work environment and contributes to the overall efficiency of the organisation.

•  Organised: Ability to manage multiple tasks efficiently with strong attention to detail.
• Proactive and Resourceful: Shows initiative to solve problems and support team needs.
• Excellent Communicator: Demonstrates excellent written and verbal communication skills in a professional setting.
• Reliable and Punctual: Maintains a dependable work ethic and respects deadlines and schedules.
• Adaptable: Ability to adjust priorities and work in a fast-paced environment.
• Discreet and Trustworthy: Ability to manage sensitive information with confidentiality and integrity.
• Team-Oriented: Ability to work well with others and contribute positively to a collaborative workplace culture.
• Stakeholder-Focused: Ability to maintain a courteous and professional demeanor when interacting with clients.

• Greet visitors and clients in a professional and courteous manner.
• Answer and direct incoming phone calls promptly and efficiently.
• Manage all incoming and outgoing mail and deliveries.
• Maintain a clean, organised, and welcoming reception area.
• Schedule appointments and manage conference room bookings.
• Coordinate travel reservations and bookings for staff attending professional development seminars and workshops.
• Prepare and manage inventories, operational reports, and general correspondence.
• Maintain both digital and physical filing systems.
• Prepare purchase orders and coordinate with vendors for procurement.
• Build and maintain effective relationships with vendors.
• Order monthly office supplies, including stationery and cleaning products.
• Schedule and coordinate vehicle maintenance and regular inspections.
• Monitor and manage periodic insurance requirements.
• Maintain an up-to-date staff contact directory.
• Coordinate and support regional staff with work permit applications.

• Adhere to safety protocols and regulations while performing duties.
• Capable of monitoring and ensuring work is carried out in a safe manner to prevent accidents or injuries, complying with policies, standards, and procedures.
• Identify and report all unsafe acts and conditions present in the operations.
• Address any issues or concerns to ensure the completed works align with the overall project goals and timelines.
• Understand the right to stop work, other employees’ work, or third-party employees’ work where there is an unacceptable risk.

• 3-5 Years knowledge working in Engineering/Construction administrative field.
• Diploma or equivalent in Business Administration, or related field.
• Proficient in all Microsoft programs, including MS Word, SharePoint, Microsoft Teams, Visio, PowerPoint, Excel, Teams, and Adobe Acrobat.
• Exceptional organisational and planning skills.
• Willingness to travel locally, regionally, and internationally as required.