+1 (868)285-9JOB/ +1 (868) 293-0678 #143 Wrightson Road, Port of Spain, Trinidad & Tobago WI. Mon - Sat 8.00 - 18.00. Sunday CLOSED

Administrative Assistant

  • Location:
    CENTRAL - COUVA, POINT LISAS CENTRAL - COUVA, POINT LISAS CENTRAL - COUVA, POINT LISAS CENTRAL - COUVA, POINT LISAS
  • Salary:
    $0 / Not Disclosed
  • Posted:
    1 month ago
  • Category:
    ADMINISTRATIVE, BUSINESS-ADMIN, CLERICAL,
  • Deadline:
    July 15, 2020

Administrative Assistant

Reports To:                                     Department Manager

 

Supervisor To:                                N/A

 

Position Purpose:

The incumbent will be expected to provide high-level administrative support to the Manager in order to facilitate the efficient operation of the department/unit to which he/she is assigned.


 Duties & Responsibilities:1.      Prepares and modifies correspondence, presentations and other documents, as directed.2.      Carries out research, as directed by management.

3.      Assembles and analyses data to prepare schedules and reports, as directed.

4.      Manages and maintains manager’s schedule of appointments.

5.      Arranges and coordinates departmental meetings and events.

6.      Prepares letters and reports for meetings.

7.      Assists with preparations for meetings.

8.      Receives and screens clients and other visitors.

9.      Receives and responds to phone calls and messages on behalf of the manager.

10.  Sorts and distributes incoming correspondence including letters, faxes and e-mails.

11.  Creates and maintains filing systems for the department.

12.  Implements administrative procedures appropriate to the needs of the office, as directed.

13.  Maintains stationery inventory levels, where necessary.

14.  Performs related duties as may be required.

 

Required Knowledge and Skills:

  • Highly confidential.
  • Knowledge of standard office administrative practices and procedures.
  • Expert knowledge of the Microsoft Office Suite.
  • Excellent interpersonal skills.
  • Excellent verbal and written communication skills.
  • Exceptional attention to detail and accuracy.

 

Minimum Qualifications and Experience:

  • A first degree in Business Management or equivalent.
  • Administrative Professional Secretary Certification or other formal secretarial/ administrative training.
  • Computer Literacy certification shall be considered an asset.
  • Minimum of three (3) years’ experience providing support to senior staff.
  • Suitable combination of experience and qualifications shall be considered.

location

This job has expired.