+1 (868)285-9JOB/ +1 (868) 293-0678 #143 Wrightson Road, Port of Spain, Trinidad & Tobago WI. Mon - Sat 8.00 - 18.00. Sunday CLOSED

Administrative Assistant – Creamery Novelties

  • Location:
    WEST - DIEGO MARTIN, CHAGUARAMAS WEST - DIEGO MARTIN, CHAGUARAMAS WEST - DIEGO MARTIN, CHAGUARAMAS WEST - DIEGO MARTIN, CHAGUARAMAS
  • Salary:
    negotiable
  • Posted:
    3 weeks ago
  • Category:
    ADMINISTRATIVE, BUSINESS-ADMIN, CLERICAL,
  • Deadline:
    June 3, 2022

JOB SUMMARY

The primary function of this position is to work as part of the Creamery Novelties & Imanex team to achieve and surpass sales growth and margin improvement and provide outstanding customer service. This position also provides administrative support to the General Manager.

REPORTING RELATIONSHIPS

This Position Reports to the General Manager directly. There are no persons under supervision.

DUTIES & ESSENTIAL JOB FUNCTIONS

  • Traverse entries such as invoices, credit notes and aged trial balance.
  • Ensuring all traverse entries are done daily-payables, receivables, production and inventory.
  • Preparation of export documents and coordination of shipments with the brokerage department
  • Fulfilling all purchasing requirements on a timely manner and maintaining good supplier relations
  • Timely submission of time sheets and overtime sheets daily
  • Responsible for accurate filing of all documents with regards to Creamery Novelties Limited
  • To prepare stock adjustments and new item forms
  • Providing general office assistance i.e. photocopies and sending faxes.
  • To work in tandem with the General Manager  and assisting the General Manager with the daily administration of Creamery Novelties Limited/Imanex Limited
  • Responsible for effective and accurate communication of information about all products to Customers.
  • Accountable for collections of monies outstanding WITHIN CREDIT TERMS TIME PERIOD for assigned customers.
  • Achieving and Surpassing Collections Target in a timely manner weekly.
  • Liaising with customers for sales and receivables.
  • Responsible for the dispensing of petty cash for Creamery Novelties Limited
  • Responsible for courteous customer service to all customers either walk-in or via telephone.
  • Report attendance to HR department on the a daily basis before 9:00am
  • To deal with ALL Customers in a professional manner. Respect for customer. Respect for oneself and or co-workers.
  • To follow up on quotations/orders provided to customers hereby maximizing sales.
  • To actively participate in routine and yearly stock checks.
  • Ordering of all Stationery, Dispatching of all Stationery and Monitoring of Stationery Stock to ensure all stationery is accounted for.
  • Any other reasonable function you may be assigned that will assist in the coordination of Creamery Novelties Limited /Imanex Limited.

OTHER FUNCTIONS AND RESPONSIBILITIES

Perform any other duties as assigned

QUALIFICATIONS

  • Primary & Secondary or Tertiary Level Education
  • Computer Literacy

REQUIRED

  • Primary & Secondary or Tertiary Level Education
  • Computer Literacy

PREFERRED

Preferred job specifications may be used to enhance success in the search of the candidate. These specifications do not disqualify candidates without them from consideration.

REQUIRED LICENSES/CERTIFICATIONS

Certificate of Character

Fully Vaccinated against Covid-19