+1 (868)285-9JOB/ +1 (868) 293-0678 #143 Wrightson Road, Port of Spain, Trinidad & Tobago WI. Mon - Sat 8.00 - 18.00. Sunday CLOSED

Administrative Officer

  • Location:
    CENTRAL - COUVA, POINT LISAS CENTRAL - COUVA, POINT LISAS CENTRAL - COUVA, POINT LISAS CENTRAL - COUVA, POINT LISAS
  • Salary:
    negotiable
  • Posted:
    3 weeks ago
  • Category:
    ADMINISTRATIVE, BUSINESS-ADMIN, CLERICAL,
  • Deadline:
    July 14, 2020
  • Gender:
    Male, Female, Other

ADMINISTRATIVE OFFICER

The Administrative Assistant is required to provide administrative/secretarial duties of a confidential nature.

 

KEY RESPONSIBILITIES:

  • Serve as coordinator and assistant to a Departmental Head or Senior Manager.
  • Determine matters of priority for the attention of Senior Management.
  • Coordinate office management activities, process request for information, incoming and outgoing mail, filing and maintenance of confidential records.
  • Prepare correspondence, agendas for meetings, and minutes of meetings, special reports, and statistical reports.
  • Track and maintain reports on resources including personnel, supplies, and equipment.
  • Assist in the preparation and monitoring of budgets and schedules.
  • Assist in the preparation for internal audits and implementation of recommendations resulting from audits.
  • Be able to assist in the management of operational spreadsheet and project plans in Microsoft Excel and Microsoft Project formats.
  • Schedule appointments and/or coordinate arrangements for meetings and other events.
  • Plan office and companywide activities and events.
  • Relay directives, instructions and assignments to Senior Management.
  • Perform related duties and responsibilities as assigned.

 

QUALIFICATIONS & EXPERIENCE:

  • Minimum Five (5) GCE/CXC O’ level subjects including English Language and Mathematics.
  • Certificate in a Professional Secretary/Administrative programme from a recognized institution.
  • Must be proficient in Excel, Microsoft Word, PowerPoint and Visio with a minimum typing speed of 25 words per minute.
  • Excellent oral and written communication skills.
  • At least five (5) years administrative/secretarial experience.
  • Ability to multi-task and work in a fast-paced work environment.
  • Self-motivated and able to work autonomously.
  • Able to work flexible hours.

Interested applicants are required to submit a passport sized photo with Curriculum Vitae.

Interested applicants need apply by 14th July 2020 to:

Unsuitable applicants will not be acknowledged.