+1 (868)285-9JOB/ +1 (868) 293-0678 #143 Wrightson Road, Port of Spain, Trinidad & Tobago WI. Mon - Sat 8.00 - 18.00. Sunday CLOSED

Biomedical Coordinator

  • Location:
    NORTH EAST - ST AUGUSTINE, TUNAPUNA, AROUCA, PIARCO, TRINCITY NORTH EAST - ST AUGUSTINE, TUNAPUNA, AROUCA, PIARCO, TRINCITY NORTH EAST - ST AUGUSTINE, TUNAPUNA, AROUCA, PIARCO, TRINCITY NORTH EAST - ST AUGUSTINE, TUNAPUNA, AROUCA, PIARCO, TRINCITY
  • Salary:
    negotiable
  • Posted:
    2 weeks ago
  • Category:
    MEDICAL, NURSING, PHARMACY, HEALTH
  • Deadline:
    November 24, 2021
  • Gender:
    Male, Female, Other

Position: Biomedical Coordinator

Reports to: The Biomedical Manager

 

Summary of responsibility:

To assist the Biomedical Manager with the coordination of Job receiving and scheduling by the effective execution of all administrative functions. The Biomedical Coordinator also shares, with the Biomedical Manager, primary responsibility for the completion of jobs in a timely manner and the maintenance of Parts Inventory and equipment.

 

Key Duties

  • Receiving service calls and communicating with the customers on job progress and completion
  • Receiving and dispatching all inbound and outbound customer equipment which must be properly labeled upon receipt
  • Logging service calls, creating electronic service call onto VAI system and technician scheduling
  • Maintenance of Technician schedule, posting of daily technician schedule and scheduling of service visits with customers 
  • Receipt and submission of complete Work Reports and daily update of the Work in Progress report
  • Weekly submission of the Work In Progress Report, via email, to the Executives and the Biomedical Manager
  • Liaising with departments for the completion of customer quotations, ordering of parts for repairs, payments and reimbursals, dispatch of service parts and receipt of customer invoices
  • Completion and submission of order requisitions and following up of shipments for parts with suppliers, respective manufacturers or the internal logistics department
  • Follow up on correspondence initiated by technicians with manufacturer tech support to obtain prompt feedback to technical instructions sought 
  • Maintenance of customer job files to include all required documents and respective notes on job progress
  • Completion of invoices for parts and / or labour charges for repairs 
  • Receipt of cash and other forms of payment from walk-in customers and technician’s returning from jobs and responsibility of ensuring that a valid is receipt is issued to all customers for payments received
  • Submission of all payments to the Accounts Receivables Clerk within 24 hours accompanied by the respective receipt copy and completed Tally Sheet 
  • Maintenance of general files e. Staff Files, Vehicles, Stationery Orders, Invoices for Biomedical Inspections, Fixed Assets and Test Equipment
  • Ordering and maintenance of stationery supplies for the department
  • Responsibility to maintain and control the receipt and dispatch of tools and test equipment to technicians for jobs
  • Shared responsibility for the receiving and dispatch of stock at the Biomedical Warehouse
  • Completion of Daily Staff Attendance report in the absence of the Biomedical Manager
  • Opening and closing of the Biomedical Department in the absence of the Biomedical Manager