+1 (868)285-9JOB/ +1 (868) 293-0678 #143 Wrightson Road, Port of Spain, Trinidad & Tobago WI. Mon - Sat 8.00 - 18.00. Sunday CLOSED

Executive Assistant

  • Location:
    NORTH CENTRAL - CUREPE, MT HOPE, SAN JUAN NORTH CENTRAL - CUREPE, MT HOPE, SAN JUAN NORTH CENTRAL - CUREPE, MT HOPE, SAN JUAN NORTH CENTRAL - CUREPE, MT HOPE, SAN JUAN
  • Salary:
    negotiable
  • Posted:
    3 weeks ago
  • Category:
    ADMINISTRATIVE, BUSINESS-ADMIN, CLERICAL,
  • Deadline:
    February 28, 2020
  • Gender:
    Male, Female, Other

 

Position – Executive Assistant

  • Location – San Juan
  • Employment – Fulltime
  • Reporting directly Chief Operations Officer.  The individual works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of the Corporate policies and procedures.

Typical Duties

  1. Provides wide range of complex office administration and support to an Executive
  2. Serves as principal administrative contact and liaison with all Company constituents and external contacts, typically including statutory and media agencies.
  3. Interprets and communicates policies and processes.
  4. Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, or contracts, including tracking and maintaining expenditures and reconciling

    accounts; uses budget tool. Prepares financial reports using

  1. Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. Gathers and analyzes information required for administrative reporting.
  2. Provides wide ranges of support including: keyboarding, composing and editing letters, memoranda, reports, presentations, cases.
  3. Uses multiple technical applications at a proficient level spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Uses Internet, may

    include web maintenance and design including the entire Office suite i.e. Word; Excel; Access; PowerPoint;  MS Project; etc.

  1. Serves as principal contact and source of information for COO
  2. Manages complex calendars, arranges for meetings, appointments and travel arrangements.

10.Performs library/research work and summarizes findings.

11.Maintains filing system(s).

12.Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination.

Typical Requirements

  • Education: College degree preferred, or an equivalent of education plus experience in an office environment.
  • Skills and Experience: Eight (8) plus years related experience with proven office administration and customer service skills required.
  • Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.
  • Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
  • Experience managing to a budget and with multiple deadlines required.
  • Ability to work across teams and with a variety of projects.
  • Experienced in taking minutes.
  • Strong analytical skills
  • Any accounting experience will be an asset.
  • Confidential.
  • Knowledge of process at Company Registry will be an asset

Applications to be sent to hr.manager@rhltt.com

Deadline 28th February 2020