+1 (868)285-9JOB/ +1 (868) 293-0678 #143 Wrightson Road, Port of Spain, Trinidad & Tobago WI. Mon - Sat 8.00 - 18.00. Sunday CLOSED

Executive Assistant

  • Location:
    NORTH - PORT OF SPAIN, WOODBROOK, ST. JAMES, MORVANT NORTH - PORT OF SPAIN, WOODBROOK, ST. JAMES, MORVANT NORTH - PORT OF SPAIN, WOODBROOK, ST. JAMES, MORVANT NORTH - PORT OF SPAIN, WOODBROOK, ST. JAMES, MORVANT
  • Salary:
    negotiable
  • Posted:
    1 week ago
  • Category:
  • Deadline:
    December 6, 2019
  • Gender:
    Male, Female, Other

JOB RESPONSIBILITIES

  • Receives, screens and directs telephone calls to the Chief Financial Officer and Company Secretary ensuring all messages are taken completely and accurately and that urgent matters receive the necessary attention.
  • Maintains appointments and schedules on a timely basis.
  • Responds to highly confidential letters and general correspondence of a routine nature as directed and always ensures complete accuracy.
  • Prepares and distributes subsidiary packages on a monthly basis, including minutes, accounts and other relevant information by the circulated deadline dates.
  • Maintains a highly organized filing system based on predetermined classifications ensuring that files are updated within 48 hours of receipt.
  • Provides secretarial assistance to the Managing Director as required.
  • Assists Directors and Managers as necessary in acquiring requested information.
  • Receives, sorts and distributes incoming and outgoing correspondence to the relevant departments.
  • Receives, sorts and distributes Executive Directors’ Board papers by the circulated deadline dates.
  • Assists the Chief Financial Officer and Company Secretary in any way necessary to ensure the efficient and smooth running of all reporting departments.
  • Performs any other related duties.
  • Monitor and execute the company’s compliance with the statutory regulations set by the Trinidad & Tobago Securities and Exchange Commission and the Trinidad & Tobago Stock Exchange.
  • Monitor and comply with insider trading policy requirements and director trade requests.
  • Oversees the successful operation of the assigned Trustee in regulating and disbursing the Group’s shares.
  • Management and resolution of shareholder queries, shareholder relations and share transactions including the re issue of dividend cheques.
  • Liaises with law firms and the TTCD to ensure that the matters relating to deceased shareholders are successfully completed where beneficiaries are paid outstanding dues.
  • Processes cheques related to the fees associated with parent and subsidiary companies; dividends, rent, maintenance etc.
  • Records and verifies bank statements with issued cheques and maintains proper filing systems of such.
  • Arranges corporate functions such as Annual General Meetings, Director Training Programs etc.
  • Periodic review and update of company policies such as those applicable to corporate governance, internal audit, insider trading and disaster preparedness.
  • Provides administrative support to the company’s auditors during the conduct of internal and external audits.
  • Administration and balancing of the petty cash tills for Head Office including tills in the various currencies which are maintained.
  • Ensures the completion and distribution of board meeting documentation including notices, agendas, company mandates and meeting minutes by the stipulated deadlines.

 

QUALIFICATIONS & EXPERIENCE 

  • Tertiary level training in Business Management or related Social Science discipline and/or relevant experience.
  • Minimum of one (1) year experience in a similar position.

 

KNOWLEDGE & SKILLS

  • Excellent communication skills (both written and oral)
  • Excellent interpersonal skills
  • Must be able to treat with confidential information
  • Must be able to multi-task.
  • Must possess a dynamic personality.
  • Must be proficient in Microsoft Office Suite.
This job has expired.