+1 (868)285-9JOB/ +1 (868) 293-0678 #143 Wrightson Road, Port of Spain, Trinidad & Tobago WI. Mon - Sat 8.00 - 18.00. Sunday CLOSED

Payroll & Benefits Assistant

  • Location:
    WEST - DIEGO MARTIN, CHAGUARAMAS WEST - DIEGO MARTIN, CHAGUARAMAS WEST - DIEGO MARTIN, CHAGUARAMAS WEST - DIEGO MARTIN, CHAGUARAMAS
  • Salary:
    negotiable
  • Posted:
    2 weeks ago
  • Category:
    ACCOUNTING, FINANCE, AUDIT, INSURANCE ADMIN
  • Deadline:
    December 18, 2020

JOB DESCRIPTION

 

POSITION:                 PAYROLL & BENEFITS ASSISTANT

REPORTS TO:           HUMAN RESOURCES OFFICER.

________________________________________________________________________

 

JOB FUNCTIONS & RESPONSIBILITIES

 

 

  • Ensure proper levels of all benefits supplies (Health Plan, Pension Plan, and National Insurance).

 

  • Ensure that all eligible employees are enrolled properly for benefits (inclusive of maternity and all National Insurance benefits where applicable).

 

  • Assist employees with benefits changes. ( as they relate to NIB claims only)

 

  • Provide timely assistance to employees who are submitting claims. ( as they relate to NIB claims only)

 

  • Process claims and submit to the insurance company or broker timely. ( as they relate to NIB claims only)

 

  • Act as a liaison between the company and the insurance company or broker. . ( as they relate to NIB claims only)

 

  • Ensure Accident reports are submitted timely and that they are completed accurately and fully.

 

  • Maintain proper records and documentation as they relate to accidents in accordance with the Law and company policies.

 

  • Carry out follow-up activities needed for the processing and settlement of claims by the insurance company or broker.

 

  • Maintain accurate daily records of payroll information, adjustments and changes.

 

  • Obtain payroll information from managers/supervisors and complete weekly, fortnightly and monthly preparation timely and submit to the Accountant for approval.

 

  • Process payroll data timely and accurately and ensuring that necessary deductions are made in accordance with the Law and company PPGs and submit to the Accountant for approval.

 

  • Audit and distribute weekly payments to employees as per PPGs.

 

  • Carry out all other follow-up activities to ensure that all employees receive payment on time and in full.

 

  • Review time records weekly/fortnightly/monthly and forward Performance Action Forms to the Human Resource Officer and the appropriate Departmental Manager/Supervisor timely.

 

  • Complete monthly payroll report detailing expenses due to leave (sick, casual, bereavement, maternity, etc.) and overtime as well as man-hours/days lost through employee tardiness.

 

  • Assist managers in completing petty cash vouchers and cheque requisitions vouchers.( leave this function with Accts Payable Clerk)

 

  • Ensure the resolution of payroll and benefits problems in a timely manner

 

  • Provide timely and efficient professional/administrative support to the Accountant and the Human Resources Officer

 

  • Act as relief staff for other Accounting personnel where necessary.

 

  • Perform all other related duties as assigned by the Accountant/HRO

 

  • Provide relief/support in the absence of the Executive Assistant

 

EDUCATION

 

  • Five (5) Ordinary level subjects, including English Language, Maths and Accounts at General Proficiency with at least CXC grade II or GCE grade C. Training in a computerised Payroll system.

 

SPECIAL SKILLS

 

  • Proficient in all Microsoft Office software and a modern computerised Payroll software.

 

  • Strong organisational skills with very good interpersonal and communication skills (written and oral).

GENERAL

  1. Hours of Work

The normal hours of work are from 8.00a.m. to 4.30 p.m. Mondays through Fridays with one (1) hour’s break for lunch normally between 12.00 noon and 1.00 p.m.  Because of the nature of employment, the employee will be required to work outside of these normal working hours as and when the occasion arises.

 

  1. Allocation of Time

It is the employee’s personal responsibility, within the framework of the tasks he/she has been set, to ensure that his/her time is distributed between tasks in the most advantageous way to the overall benefit of the Company.

 

  1. Customer Relations

The employee is to communicate effectively with customers at all levels, so as to ensure that the Company’s image is always protected and maintained at the highest possible level.

 

 

 

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