+1 (868)285-9JOB/ +1 (868) 293-0678 #143 Wrightson Road, Port of Spain, Trinidad & Tobago WI. Mon - Sat 8.00 - 18.00. Sunday CLOSED

Project Administrative Assistant

  • Location:
    CENTRAL - CHAGUANAS, CARONI, FREEPORT CENTRAL - CHAGUANAS, CARONI, FREEPORT CENTRAL - CHAGUANAS, CARONI, FREEPORT CENTRAL - CHAGUANAS, CARONI, FREEPORT
  • Salary:
    negotiable
  • Posted:
    2 months ago
  • Category:
    ADMINISTRATIVE, BUSINESS-ADMIN, CLERICAL,
  • Deadline:
    November 29, 2019
  • Gender:
    Male, Female, Other

Key Duties:

  • Accurate and timely entry of submitted timesheets, training and leave of absence for relevant staff.
  • Review and ensure cost information, as well as quality and accuracy of all company invoices.
  • Assist project engineers in project costing and timesheet management.
  • Develop and Maintain a Data Base for control of team’s Site Passes, Inductions, Mandatory Training, etc. and issue
  • Weekly Reports on expiry dates of same where applicable.
  • Maintain Line Manager’s calendar and contacts in Outlook.
  • Assist with venue arrangements and preparation of presentation material.
  • Coordinate meetings by assisting in the preparation of documentation, making venue and room bookings, organizing catering etc.
  • Assist with formatting reports, presentations, letters and any other required documents.
  • Set up and maintain administration filing systems.
  • Participate in meetings and record and distribute minutes of meetings.
  • Coordinate the flow of information within team both internally and externally.
  • Issue and distribute correspondence, presentations, reports and any other required documents.
  • Interface with other departments as required.
  • Liaise with internal and external contacts.
  • Perform all other job-related functions as required.

 

SKILLS / QUALIFICATIONS

  • Associate’s Degree or Diploma in Business Administration.
  • At least three (3) years’ experience in an administrative role in the oil & gas industry.
  • Strong working knowledge of Microsoft Office software including Word, Excel, PowerPoint and Outlook.
  • Ability to pay great attention to detail and suggest improvements where necessary.
  • Awareness of the project environment.
  • Strong verbal and written communication skills.
  • Ability to work with minimal supervision and work to tight deadlines.
  • Ability to work in a Team environment.

An acceptable combination of academic qualifications and work experience may be considered in lieu of minimum requirements.

This job has expired.