+1 (868)285-9JOB/ +1 (868) 293-0678 #143 Wrightson Road, Port of Spain, Trinidad & Tobago WI. Mon - Sat 8.00 - 18.00. Sunday CLOSED

Receptionist/Administrative Clerk

  • Location:
    NORTH - PORT OF SPAIN, WOODBROOK, ST. JAMES, MORVANT NORTH - PORT OF SPAIN, WOODBROOK, ST. JAMES, MORVANT NORTH - PORT OF SPAIN, WOODBROOK, ST. JAMES, MORVANT NORTH - PORT OF SPAIN, WOODBROOK, ST. JAMES, MORVANT
  • Salary:
    negotiable
  • Posted:
    5 days ago
  • Category:
    ADMINISTRATIVE, BUSINESS-ADMIN, CLERICAL,
  • Deadline:
    November 11, 2021
  • Gender:
    Male, Female, Other

Receptionist/Administrative Clerk

 

Job Summary: 

The Receptionist/Administrative Clerk will be the first point of contact for the company and will provide administrative support across the firm. The incumbent will handle the flow of people through the business and ensure that all receptionist/administrative responsibilities are administered effectively and efficiently with regards to maintaining the quality standards set by the firm.

 

Duties and Responsibilities:

 

  • To answer, screen and forward all incoming phone calls and provide basic information when required courteously and professionally.
  • To receive all visitors entering the Office.
  • To ensure that the reception area is kept tidy at all times.
  • To accurately sort all internal and external local and international mail on a daily basis.
  • To record incoming and outgoing mail in logbooks on a daily basis.
  • To effectively monitor and scheduled interviews/meetings.
  • To ensure all visitors adhere to Covid protocol.
  • Maintain/control access via the reception desk (monitor logbooks, take messages, receive and secure packages, etc.)
  • Handle queries and correspondence from clients.
  • Maintain and update files in the system (Manual and electronic).
  • Type general letter and legal documents.
  • Print, photocopy/scan various documents etc.
  • Assist with any other related duties that may be assigned.

 

Qualifications:

  • Certified Administrative Assistant / Equivalent Training or relevant working experience.
  • At least 5 CXC passes (including English).
  • Minimum of 2 years’ experience in a similar position.
  • Computer Literate with proficiency in Microsoft applications is mandatory.

 

Skills and Abilities:

  • Strong Organizational and Time Management Skills: Ability to multitask and prioritize tasks effectively and efficiently to meet all deadlines,
  • Communication: The incumbent must have excellent written and verbal skills.
  • Interpersonal: Ability to manage and interact with personnel at all levels internally and externally.